Biometric punch clocks · terminal, web & mobile

Manage your workforce from hire to retire.

Biometric punch clocks, on the terminal at the door or in everyone's pocket. Face, PIN or badge, each clock-in syncs straight into attendance, overtime and leave, ready to export when payroll needs it.

Face recognition
PIN code
Badge tap
Geo-fenced mobile

See the punch clocks

Face · PIN · Badge: three ways to clock in
Cloud based: nothing to install on site
EN · DE: available in two languages

Two minutes, whole platform

See how Communicator Cloud brings workforce management together

One integrated platform unifying attendance, mobile apps, analytics, devices, payroll, patrols and project costings — so everyday workforce activity becomes clear, actionable insight.

142 clocked inlive · 07:58
Roster published1–7 Jun
Geo-fence confirmedsite verified
Payroll exportedFSS ready

The platform

Eight modules. One system of record for everyone who works for you.

Attendance, mobile, rosters, devices, analytics, payroll, patrols and costings share the same data — so a clock-in at the door reaches the payslip without anyone retyping it.

01 — 08 · scroll to explore

Attendance module

Time tracking that holds up at month end

A robust framework for managing workforce time. Biometric, mobile and terminal data land in a single platform — ensuring compliance, reducing payroll leakage, and giving you the insight to forecast, budget and plan.

“No more scattered paper, and spreadsheets”

Planner: Simplifies rosters, leave and workforce availability overview.
Shifts: Assigned to departments, groups and individuals.
Leave: Overviews, quick approvals and automatic notifications to staff.
Over time: Customisable regular and holiday rates, triggers, minimums and roundings.
Clock-ins: Night shifts and multiple breaks calculated automatically.

An employee looking into a wall-mounted face recognition terminal

Rita Vella clocked in07:58 · Luqa

Rita clocks in at the door — the timesheet updates before she reaches her desk

Attendance · today

Live

Team member	Shift and clock-in method
Rita Vella	06:00–14:00 · Face
Maria Borg	08:00–16:00 · Face
James C.	09:00–19:00 OT 2h
Stefan Grech	12:00–20:00 · scheduled
Night crew	22:00–06:00 · 2 breaks

Planner

Scheduler and roster, built for casual teams

Running a business on casual workers alongside a core team means planning ahead — getting the right people, with the right expertise, to the right site at the right time, without labour costs drifting past budget.

“Prepare a plan or plan to fail”

Roster: Create rosters, define working hours, assign colours, drag and drop.
Bulk schedule: Repeat daily, weekly or on specific days for multiple employees.
Available roster: Casual workers view and choose open rosters on the mobile app.
Multiple views: Filter by department, roster, leave, clock-ins and notes.
Total hours: Keep an eye on hours assigned to each employee against budget.

Two site workers checking their shifts on their phones

Roster published1–7 Jun · 5 sites

Next week goes out to five sites in one publish

Planner · 1–7 Jun

Drag & drop

Team member	Mon	Tue	Wed	Thu	Fri
Alfie Ace	No shift	Kitchen14:00–19:00	Kitchen09:00–14:00	No shift	Open shiftAvailable
Katy Brooks	Stores 108:00–14:00	Stores 108:00–14:00	Stores 108:00–14:00	Stores 108:00–14:00	Stores 108:00–14:00
David Becks	Bar09:00–14:00	Bar09:00–14:00	Bar16:00–19:00	Bar09:00–14:00	Bar16:00–19:00
Jeff Stone	Kitchen14:00–19:00	Server16:00–19:00	No shift	Kitchen14:00–19:00	No shift
Ed Peterson	Clinics 108:00–14:00	Clinics 108:00–14:00	Clinics 108:00–14:00	Clinics 108:00–14:00	Clinics 908:00–15:00

Total hours assigned186.5 / 200 budget

Communicator Pro

The mobile app that goes where the work is

Communicator Pro extends the platform beyond the office. Employees clock in, view schedules and submit leave or overtime wherever they are, while managers gain real-time visibility of attendance and can respond to absences as they happen.

“Where is everybody?”

Geo-fencing: Clock in and out from a phone, with GPS confirming the correct site.
Notifications: Staff view weekly schedules and receive instant notifications.
Requests: Submit leave requests and missed punch corrections.
Who's in: Managers see a live overview and approve or reject requests.
Sync: Data syncs automatically, feeding accurate hours instantaneously.

A field worker clocking in from the cab of her van

Geo-fence confirmedLuqa · on site

Clocking in from the site, not the office

Communicator Pro

Who's in

Who's in · 07:58

On site · 128

Off site · 14

Late · 8

Rita Vella clocked inGeo-fence confirmed · Luqa · 07:58

Hardware and software

Devices and biometrics at every door

Biometric devices, kiosks and mobile apps capture clock-ins one way. Employees authenticate with fingerprints, RFID cards or phones — reducing errors, preventing buddy punching, and pushing attendance into scheduling, payroll and compliance without manual intervention.

“Stop buddy punching, reduce errors”

Devices: Biometric technologies such as face recognition to identify personnel.
RFID: Where biometrics are restricted, cards are an alternative way to clock in.
Kiosk: Downloadable on a tablet, ideal for small teams.
NFC: Tag equipment or locations with NFC tags.
Mobile app: Indispensable for remote working and geographically dispersed teams.

An employee presenting an ID badge to a card reader

Badge acceptedJoe Farrugia · Gate 2

Face, badge or PIN — whichever suits the door, whoever is on shift

Devices & biometrics

5 ways to punch

Face ID

✓ Rita Vella recognised0.4s · Gate 2 · Luqa

Face recognitionterminal
RFID cardrestricted sites
Tablet kiosksmall teams
NFC tagequipment & locations
Mobile appdispersed teams

Insights, workflow and communication

Raw punches, turned into decisions

Visual dashboards, filters and exportable reports track attendance patterns, overtime usage and compliance — enabling informed decisions that improve productivity and workforce transparency.

“Let your data work for you”

Employee portal: Staff view assigned shifts, track recent clock-ins and request leave.
AI: Assists users and intelligently flags anomalies.
Approvals: Requests routed to supervisors for timely, consistent decisions.
Data analysis: Organise, filter, import and export, and integrate with third-party applications.
Notifications: System and manual notifications by email, WhatsApp and mobile app.

A manager reviewing workforce data on a laptop

Report exportedweek 32

Yesterday’s punches, already a decision

Data analysis

This week

1,290 ↑
Punches: 94 ↑
Exceptions: 308
OT hours

142 people on shift right now

AI insightUnusual late pattern detected in Logistics — 3 weeks running.

Payroll module

Payroll and compliance, fed by the clock

Salary, tax and contribution calculations centralise in one platform. Automated rules, timekeeping integration and standard reports reduce human error and administration, while employees access payslips securely.

“Payslips on time, every time”

Enterprise: Generate payrolls for multiple companies and multiple frequencies.
Careers: View career progression over time — history, current and future positions.
Sync: Time and attendance feeds data directly into payroll.
Bank transfers: Integration with major banks ensures timely, secure payments.
Compliance: FSS reporting, simplified tax compliance, automated rate updates.

A payroll administrator working at her desk

Payslips published142 employees

Hours in, payslips out — nobody retypes anything

Payroll run · August

FSS ready

82%

Timesheets approved

Hours imported from attendanceauto
Overtime rates appliedrules
Tax & contributions calculatedFSS
Payslips published to portalsecure
Bank transfer file2 days

Patrol module

Proof that the round was walked

Using NFC-enabled phones, security staff scan scheduled checkpoints — logging who scanned, the exact time, notes, photos, missed scans and on-time performance. Real-time reports verify patrol completion and give managers clear evidence.

Checkpoints: Security personnel scan checkpoints with their mobile phones.
Scheduling: Assign schedules to the security team to always cover the project.
Reporting: Live reporting of all sites, identifying on-time and late scans.
Images: Add images to document damages or irregular activity.
Notes: Document suspicious activity or alert maintenance to urgent repairs.

A security officer recording a checkpoint scan

Checkpoint 02 scanned23:41 · on time

Every checkpoint, timed and evidenced

Patrol · night round

3 of 5 scanned

0102030405

▣

Checkpoint 02 · Main DoorsNFC scan 23:41 · on time · note added

Costings module

Hours recorded against the work itself

Aligning project management with time and attendance strengthens governance. Recording hours directly against activities supports budgeting, capacity allocation and milestone tracking, giving decision-makers auditable data to manage deadlines.

“Meet your deadlines”

Workcodes: Assign billable hours of individual team members to specific projects.
Tasks: Assign job cards including details such as materials and location.
Suppliers: Request, reconcile and pay purchase orders.
Clients: Detailed breakdown of billed hours, issue invoices, apply different rates.
Analysis: Project progress at a glance, flag tasks complete, monitor productivity.

An engineer recording work against a job card on a tablet

Job card closedPhase 2

Hours booked against the job, not the month

Project costings

Billable hours

Site fit-out · Phase 2412 / 480 h
Clinic refurbishment288 / 300 h
Warehouse racking146 / 120 h
Maintenance retainer64 / 160 h

WorkcodesJob cardsPurchase ordersClient invoice

Rita Vella clocked in07:58 · Luqa

Rita clocks in at the door — the timesheet updates before she reaches her desk