Payroll

Payroll takes the hours Attendance already approved and turns them into salary, tax and contributions. The important word is already: because the hours were reconciled and signed off upstream, payroll is a calculation rather than an investigation, and the arguments happen before the money moves rather than after.

Compliance is handled as part of the run rather than as a separate exercise. FSS reporting, FS3 and FS5 returns and tax rate updates are built in, and the statutory documents are generated from the same data the payslips came from.

A run can cover multiple companies and multiple pay frequencies in one process, which matters if you operate several entities or pay some staff weekly and others monthly. The run reads approved attendance, applies the rules, and produces the figures for review before anything is issued.

Approve the attendance week first. A run against unapproved hours will complete, but you will be correcting it afterwards.

Payslips are issued to employees through the portal and the app rather than printed and handed out. They stay available, so the request for a payslip from four months ago is answered by the employee rather than by HR.

VOPS covers voluntary occupational pension scheme contributions, calculated as part of the run rather than adjusted afterwards, so the payslip and the contribution record agree.

Tax Arrears tracks what is outstanding, schedules recovery across periods, and reports on the position. Because it is scheduled rather than deducted in one go, the employee sees a predictable figure each period.

An advance is recorded against the employee and recovered across subsequent periods according to the schedule you set. Recording it here rather than as a manual adjustment is what keeps the recovery from being forgotten.

FS3 and FS5 returns are generated from the payroll data itself rather than reassembled at year end. If the runs were correct through the year, the returns follow; if they were not, this is where it surfaces.

COLA sits under year management and applies the annual cost-of-living adjustment across the workforce. Applying it centrally rather than per employee is what stops a handful of people being missed.

Contracts holds the approval and the record behind each engagement: what was agreed, when, and by whom. Payroll reads from it, so a contract change and a pay change stay in step.

Bulk SEPA produces a single payment file for the run, in the format the major banks accept. It replaces the part of payroll day that used to be a person and a spreadsheet and a banking portal.

The generated transfer files are retained rather than discarded after upload, so a payment can be traced back to the exact file that carried it.

Document management keeps contracts, certificates, licences and their expiry dates against the employee record. The value is the expiry tracking: a licence that lapses unnoticed is a compliance problem, and this is what surfaces it in advance.

Position Structure records the shape of each role and each person's progression through it, including positions dated into the future. A promotion entered ahead of time takes effect on the right date without anyone remembering to action it.